Software Implementation Strategy and Guidance
You’ve decided to implement electronic recordkeeping, and you have selected and/or purchased the software. Now what? RIMtech can guide you from the initial planning/strategy stage, all the way through to enterprise rollout.
· Overall project planning and strategy
· Project costing/budgeting and scoping
· Identify roadblocks and challenges
· Identify resource shortcomings
· Implementation team formation, on-site team leadership and management
Software Evaluation and Selection
Which software is right for your organization? RIMtech can help you develop a short list of candidates, review and assess final candidates, and recommend a specific product best for your particular circumstance.
· Develop high-level and detailed requirements
· Short-list final candidates
· Assess and test candidate software
· Interview vendors
· Develop evaluation and test criteria
· Recommend product
e-Records Education
Electronic recordkeeping is a relatively new science, and the technology is often poorly understood. To help you successfully implement, RIMtech can educate stakeholders on all aspects of the technology, its application and limitations, and implementation challenges.
· Basic concepts and principles of electronic recordkeeping
· Declaration and Classification
· Lifecycle Management with e-records technology
· Tutoring the corporate records manager on the technology & implementation
· Helping IT understand the importance, role, and function of e-records
· The technology. Capabilities, limitations, challenges and opportunities
· Applying e-records in compliance settings. Role of recordkeeping within major compulsory regulations and legislative acts.
· Physical Records Management (PRM)
Project Management
RIMtech can guide your implementation team, or can run the project until your team is able to carry the project independently.
· Team formation and process
· Project planning/strategy
· GANNT/CPM project management methods
· Project costing/budgeting and scoping
· Filling key missing roles
· IT/RM liason
· Project status assessments and reports
Readiness Assessment
You need to proceed – are you ready? RIMtech can assess your organization’s readiness to implement electronic recordkeeping and identify any gaps
· Review of key success factors
· Identify resource and structural deficiencies
· Propose remediation of gaps
· Identify strategic alternatives
· Risk Assessment
Business Case Preparation
A business case for e-records is critical. RIMtech can help prepare a realistic and practical case, tied tightly to the specific mission and goals of the organization.
· Prioritized business rationale
· Identify external obligations
· Assess/review applicable internal policy
· Project costing and scoping
· Project Risk assessment
· Multi-option scenarios